JOB OPPORTUNITIES | NFB

NFB is hiring 2 Senior Production Coordinators and a Production Manager!

SENIOR PRODUCTION COORDINATOR (2 POSITIONS)
POSITION NUMBER: 00147794, 00021356
POSITION STATUS: Temporary 12 months, Full-Time
DIVISION: Creation & Innovation
DEPARTMENT: Ontario Studio
SALARY RANGE: 06 – $53,537 $ to $65,783
UNION CATEGORY: CUPE
LOCATION: Toronto

Are you passionate about great storytelling, about exploring the issues that matter, about pushing the boundaries in new audiovisual experiences? So are we. As Canada’s public producer and distributor, the National Film Board has been telling the country’s stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939. But to do this, we need a team that truly reflects the richness and diversity of Canada. If you’d like to be a part of this team—and part of the NFB’s incredible legacy—we’d love to hear from you.


SUMMARY OF DUTIES
Coordinates and follows up on administration and production activities of the studio. Assists production team in all aspects of research, development and production associated with a project: production budgeting, scheduling and contract preparations; preparation of rights clearances and documentation, prepares, plans, maintains, updates and verifies accuracy of key creative, crew and service provider contracts, invoices and expense claims associated with studio projects in accordance with NFB standards. Liaises with NFB producers and is key contact with external creators to collect, track and coordinate distribution of necessary documentation, information and materials.


MAJOR RESPONSIBILITIES

  • Actively monitors financial commitments (including revenue and expenditures) enters data in financial system, reconciles actual costs vs budgeted costs; 
  • Produces purchase orders, makes delivery calls, and follows up on them, as well as billing related to the payment stages of contracts, agreements and rentals;
  • Coordinates and monitors all travel preparations, including transportation, accommodation, vehicles, excess baggage tickets, advances on travel expense accounts and claims for production team;
  • Responsible for rights files; follows up on contracts and licenses and payments according to NFB's Minimum Rights Policy; 
  • Coordinates the Studio's projects in the post-production phase: ensures follow-up with the teams, technical services, marketing, and other NFB departments for all aspects of project post-production, including credit preparation, and requests for subtitles, identification cards, transcripts, hearing impaired encodings, etc. and verifies these;
  • Assists production team in the preparation of Investigate, Development and Production budgets.

Production management profile:

  • Performs tasks related to the planning, organization and coordination of production activities, from pre-production to project delivery; ensures team compliance with production schedule, meets deliverables, milestones and technical requirements, as such:
  • Participates in the procurement of production crew, secures personal services agreements and TEAs; 
  • Organizes production meetings‎, assists in the supervision of production crew, secures shooting locations, vehicles and permits; drafts and distributes call-sheets;
  • Provides regular progress reports, monitors and controls production expenses, participates in cost report meetings to reconcile accounts.
  • Production administration profile:
  • Provides advice and recommendations on the application of collective agreements, as well as drafting an preparation of guild related contracts, production budgeting and rights files:
  • Based on NFB templates, prepares legal and business affairs documents to include termination letters, letters of intent, development agreements, co-production and distribution agreements;
  • May be required to follow up and track, in the context of co-productions, delivery of all documentation (chain of title, financing and production documents), perform quality review based on industry and NFB practices and policies, requests changes when required and, upon approval by the producer, oversees payment to the co-producer.

REQUIRED QUALIFICATIONS

  • College diploma in an appropriate discipline, such as administration, or office technology studies;
  • A minimum of five (5) years experience in a similar position or an equivalent combination of education and experience;
  • Good knowledge and ability to provide recommendations on the application of Scales Agreements with artists unions.
  • Good knowledge in business affairs; rights and production budgeting and monitoring;
  • Knowledge of artistic, editorial, technical and administrative activities associated with production of a documentary film, interactive work or animated film;
  • Proficiency in Word, Excel, Outlook, PowerPoint, and Smart sheet;
  • Good knowledge of basic accounting principles and computerized financial systems (e.i. Purchase Order/Project Accounting/Accounts Payable modules).
  • Fluent in English (written and spoken);
  • Knowledge of French, an asset.

PERSONAL QUALITIES

  • Strong sense of priorities, ability to work under pressure, autonomy, organizational skills, attention to detail, judgement and initiative.
  • Demonstrated ability to find suitable solutions in stressful situations;
  • Excellent interpersonal skills, and collaborative spirit.
  • Flexibility in managing frequent and unforeseeable changes and ability to work on multiple projects simultaneously and meet deadlines.

Interested candidates with the above qualifications are invited to apply in writing, including a copy of their résumé to rh-hr@nfb.ca, BY JUNE 29, 2020, citing competition number: CM-00147794 et CM00021356.


The NFB is committed to building a skilled, diverse workforce that’s reflective of Canadian society. It promotes initiatives such as employment equity and encourages candidates to voluntarily indicate in their cover letter if they are a woman, a member of a First Nations group, Inuk, Métis, a person with a disability, or a member of a visible-minority group.


The NFB is also committed to developing inclusive, barrier-free selection processes and work environments. Feel free to advise us of any accommodation needs.
Please note that only applicants selected for an interview will be contacted.

Deadline to apply: June 29, 2020

Original post here.


PRODUCTION MANAGER
POSITION NUMBER: 00144522
POSITION STATUS: Temporary 13 months, Full-Time
DIVISION: Creation & Innovation
DEPARTMENT: Digital Studio, French Program
SALARY RANGE: 09 – $72,687 to $92,027
UNION CATEGORY: PIPSC
LOCATION: Montreal


Are you passionate about great storytelling, about exploring the issues that matter, about pushing the boundaries in new audiovisual experiences? So are we. As Canada’s public producer and distributor, the National Film Board has been telling the country’s stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939. But to do this, we need a team that truly reflects the richness and diversity of Canada. If you’d like to be a part of this team—and part of the NFB’s incredible legacy—we’d love to hear from you.
SUMMARY OF DUTIES
The Production Manager develops the action strategy for the Digital Studio. Responsible for the planning, organization and coordination of production activities associated with projects commissioned for digital platforms.  Ensures that the team complies with the production schedule.  Determines in details project specifications to ensure an understanding and monitoring of ongoing projects.  Provides regular progress reports to his supervisor and the team. Monitors budget with the Studio Administrator. 


MAJOR RESPONSIBILITIES

  • Verifies the mandate given to ensure that it covers all the development and maintenance requirements specified in the project statement of intent.
  • Suggests new work methods to reduce project costs with an eye to harmonization with the NFB sectors involved.
  • Participates in team discussions, takes responsibility for and contributes to thinking about the evolution and development of the Web platform.
  • Ensures that the graphic and technological solutions determined by the teams are in line with the nature of the projects and NFB requirements.
  • Working with the Advisor and Conceiver, Digital Programming, develops calendars and schedules for each project and coordinates the production activities of the projects assigned.
  • Monitors the projects’ production calendar on a weekly basis and keeps the Advisor and Conceiver, Digital Programming informed on important changes that could affect the deliverables.
  • Informs the Advisor and Conceiver, Digital Programming as needed on any potential problem related to the projects and recommends solutions.
  • Prepares and coordinates production meetings and project specifications for the different projects, prepares feasibility studies and evaluates the costs, schedules, production structures, external teams and expertise, resources and risks for each project undertaken and recommends solutions.
  • Coordinates and applies economy measures while meeting the creation needs and budgets established in the production contracts.
  • Monitors to ensure that the project’s artistic direction, editorial treatment, narrative approach, programming strategy, integration in the NFB.ca site, multiplatform derivatives, flow, schedule, budget envelope and results are consistent with the initial objectives.
  • Supervises the technical coordination of productions: organizes the preliminary test sessions, ascertains that the sound, image and interactivity technical quality comply with NFB standards, approves the closed captioning, supervises the technical coordination from the start of production until approval of the online version.
  • Supervises the uploading (quality control, compliance with NFB development standards, load tests) and updating of projects (moderation of contents, management of virtual communities, addition of sections).
  • Participates in the planning, implementation and realization of special events, interviews, promotional kits and screenings intended to promote the content and the Web site.

REQUIRED QUALIFICATIONS

  • A degree in an appropriate discipline, such as interactive media.  An equivalent combination of education and experience will be considered.
  • At least five (5) years or more of relevant work experience in coordination or supervision of interactive projects.
  • Relevant experience in Web content production.
  • Relevant experience in production and human and financial resource management. 
  • Good understanding of all the stages and mechanisms of Web production and knowledge of the trends in this field.
  • Proficiency in oral and written French, functional oral and written English.

PERSONAL QUALITIES

  • Leadership, creativity and vision, as well as the ability to develop concepts and present projects. 
  • Excellent communication skills.

Interested candidates with the above qualifications are invited to apply in writing, including a copy of their résumé to rh-hr@nfb.ca, BY JUNE 30, 2020, citing competition number: SN- 00144522.


The NFB is committed to building a skilled, diverse workforce that’s reflective of Canadian society. It promotes initiatives such as employment equity and encourages candidates to voluntarily indicate in their cover letter if they are a woman, a member of a First Nations group, Inuk, Métis, a person with a disability, or a member of a visible-minority group.

The NFB is also committed to developing inclusive, barrier-free selection processes and work environments. Feel free to advise us of any accommodation needs.
Please note that only applicants selected for an interview will be contacted.

Deadline to apply: June 30, 2020

Original post here.